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SGA - Resources and Forms

What's a Req Tutorial - This is online handbook for students to access with detailed explanations and instructions to reqs (Reimbursements, Honorarium, Cash Advances, and Purchase Orders) and for all other aspects of SGA. For a downloadable document, please click here  (PDF).

Student Group Department Numbers  (PDF) - A list of every department number assigned to each student group or organization that has an account with SGA. Knowing your department number will help facilitate the processing of your req and also help the SGA staff answer any questions.

SGA Weekly Budget Report  (PDF) - Each week, SGA posts an updated budget report for student groups, so that they can track their budget while filling out reqs. If you need help understanding your group's budget, see "Account Number Help" below. (Last updated Friday, November 20th, 2009)

Account Number Help  (PDF) - Shows an account number with each section labeled with an example of a group's account number as depicted on budget report and on a req.

Signatory Form  (PDF) - Each student organization must have a signatory form on file with SGA. Only those in the appropriate positions within the organization may authorize expenditures. These individuals are those that must sign their student organization's reqs under "signatures," approving the req.

How to Fill Out a Req  (PPS) - A PowerPoint Presentation SHOW (view only file) that shows students section by section how to fill out a req in addition to an introduction to how a req is processed. (Includes Animation.) For the same detailed help filling out a req, but without the animation, check out our handout version  (PDF).

Budget Transfer Form  (PDF) - The form needed to transfer funds from one account to another. This form must be submitted with signatures authorizing the transfer before reqs will be processed.

Honorarium Contract  (PDF) - This honorarium contract must be signed by the performer/service providing entity in order for the req to be processed; the first attachment to an Honorarium.

W-9 Tax Form  (PDF) - A Standard IRS form that must be filled out by the performer/service providing entity in order for the req to be processed; the second attachment to an Honorarium.

"Paid for by USAC" logos  - USAC logo for use on official documents.

ASUCLA Tax ID Letter Request Form  (PDF) - This form enables student groups who solicit or have received donations from Vendors or Individual Persons to provide the donor with proof of ASUCLA's non-profit status. If your group has an account with SGA, donations your group receives may be considered non-profit donations, which donors can claim for their tax purposes. This is also the form to fill out if a donor requests a W-9 Form or Letter of Determination.

Last Updated Sunday, September 13th, 2009